These case studies show how Visnoa Systems scopes and delivers three typical engagements — an investor-ready prototype, an AI lead-qualification workflow and a white-label client portal. They are illustrative engagements that describe our process and deliverables; case studies of named client projects, with measured results, are added here with each client’s permission.
At a glance
| Case study | Client profile | Engagement | Duration |
|---|---|---|---|
| 01 · Retail analytics prototype | Pre-seed founder, India | Prototype Development | 6 working days |
| 02 · AI lead qualification | B2B services firm, United Kingdom | AI workflow automation | 3 weeks |
| 03 · White-label dealer portal | Marketing agency, United States | MVP Development | 4 weeks |
Retail analytics prototype for an investor round
The challenge
A founder with deep experience in retail operations is raising a pre-seed round for a tool that warns store managers before products run out. The insight is strong, but investors keep asking to see the product, and there is no technical co-founder yet.
Objectives
- Give investors a realistic, hands-on product experience within two weeks.
- Test the core idea — stock-out alerts with reorder suggestions — with five store managers.
- Produce a clear, costed plan for the MVP that follows.
Scope
| In scope | Out of scope |
|---|---|
| Sign-in and manager dashboard with stock alerts and trends | Payments and subscriptions |
| Product detail view with a reorder suggestion | Multi-tenant accounts |
| Realistic sample data for three stores | Live point-of-sale integration |
Our approach
| Phase | Timing | Activities |
|---|---|---|
| Scope | Day 1 | Discovery call, written one-page scope and fixed quote |
| Design | Days 2–3 | Key screens and flow agreed in a clickable draft |
| Build | Days 3–5 | Working front end and lightweight backend serving sample data; preview link shared daily |
| Demo & handover | Day 6 | Live demo, one revision round, recorded walkthrough, source code |
Deliverables
- Hosted prototype link that works on laptop and phone;
- source code in the founder’s own repository;
- a one-page note listing what is real and what is simulated;
- a recommended MVP scope with a fixed estimate.
How success is measured
- Investors can complete the core journey without help.
- Store managers in user tests understand the alerts and say they would act on them.
- The founder can move straight into an MVP with a written scope and budget.
Typical stack: React / Next.js front end, lightweight Node.js API, managed hosting.
AI lead qualification for a B2B services firm
The challenge
Enquiries arrive through the website, a shared inbox and WhatsApp. Sales staff spend hours each day reading messages, copying details into a spreadsheet and deciding who to call first. Good leads wait too long; poor leads take up time.
Objectives
- Capture every enquiry in one place, automatically.
- Extract and score the key details so the best leads are called first.
- Keep a person in control of every message sent to a customer.
Scope
| In scope | Out of scope |
|---|---|
| Capture from the website form and shared inbox | Automatic replies without human approval |
| AI extraction of company, need, budget and urgency | Replacing the existing CRM |
| Scoring, routing and a daily summary email | Outbound prospecting |
| Review screen to correct the AI’s extraction | Voice-call transcription |
Our approach
| Phase | Timing | Activities |
|---|---|---|
| Map | Week 1 | Current process mapped with the sales team; scoring rules agreed; accuracy tested on anonymised past enquiries |
| Build | Week 2 | Integrations, extraction and scoring, with logging of every AI decision |
| Launch | Week 3 | Review screen, error alerts, cost dashboard, documentation and team training |
Deliverables
- A working automation connected to the firm’s inbox, website and CRM;
- a human-in-the-loop review screen for low-confidence results;
- an audit log of every AI decision and a monthly usage-cost estimate;
- documentation the team can maintain without us.
How success is measured
- Time from enquiry to first response, compared with the baseline recorded in week 1.
- Hours of manual data entry removed per week.
- Extraction accuracy on a monthly sample checked by the sales lead.
Typical stack: Email and CRM APIs, a leading language-model API, serverless functions, a small admin interface.
White-label dealer portal for a marketing agency
The challenge
An agency has won a client that wants a portal where its dealers can download marketing assets, request campaigns and track their status. The agency has designers and strategists, but no developers — and a delivery date it cannot move.
Objectives
- Deliver a dependable portal under the agency’s brand, on the agency’s timeline.
- Keep the agency in full control of the client relationship.
- Leave the agency with code and documentation it owns.
Scope
| In scope | Out of scope |
|---|---|
| Dealer sign-up with admin approval and role-based access | Native mobile apps |
| Searchable asset library with downloads | Print-ordering integration |
| Campaign request form with status tracking and email notifications | Billing and invoicing |
| Admin panel for the client’s marketing team | Single sign-on with the client’s systems |
Our approach
| Phase | Timing | Activities |
|---|---|---|
| Scope | Days 1–3 | Joint call with the agency, written scope and partner price |
| Build | Weeks 1–3 | Built from the agency’s Figma designs; weekly demos the agency can share with its client |
| Test & launch | Week 4 | Permission and workflow testing, deployment, staging environment, handover |
Deliverables
- A deployed, tested MVP under the agency’s brand;
- a staging environment for future changes;
- handover documentation and credentials for the agency or its client;
- an optional maintenance retainer billed to the agency.
How success is measured
- Launch on the date the agency committed to its client.
- Dealers can sign up, find assets and request campaigns without support.
- The agency can sell follow-on phases with a clear technical roadmap.
Typical stack: Next.js, PostgreSQL, managed authentication, cloud file storage, transactional email.
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