Visnoa Systems connects large language models (LLMs) and automation to the software your business already uses — CRMs, email, WhatsApp Business, spreadsheets, accounting and payment systems. Typical projects include document processing, lead qualification, automated reporting and AI assistants, take 1–4 weeks and start from $1,500, depending on integrations and complexity.
What can be automated?
Good candidates for automation are tasks that are frequent, follow a recognisable pattern, and currently involve someone reading, copying or summarising information. For example:
- Document processing — extracting fields from invoices, purchase orders, CVs, contracts or forms into your systems;
- lead handling — capturing enquiries from forms, email and WhatsApp, enriching and scoring them, and routing them to the right person;
- customer communication — drafting replies for staff to approve, categorising tickets and summarising long threads;
- reporting — compiling weekly numbers from several systems into a summary with commentary;
- internal knowledge — an assistant that answers staff questions from your policies and documents, with sources.
We charge for outcomes and integration, not prompts
Writing a prompt is the easy part. The real work is connecting systems reliably, handling messy real-world input, deciding what happens when the AI is unsure, logging what it did, and keeping costs predictable. That is what our projects are scoped and priced around.
How we build reliable AI automations
- Map the workflow. Inputs, decisions, outputs, exceptions and who is accountable.
- Test on real examples. We measure the AI’s accuracy on a sample of your historical data (anonymised where needed) before building around it.
- Design for uncertainty. Low-confidence results go to a person for review; high-impact actions such as sending money or messages to customers require approval unless you decide otherwise.
- Build the integrations. Using official APIs wherever possible, with retries and error alerts.
- Monitor and hand over. Logs, usage and cost dashboards, and documentation.
Systems we commonly integrate
- Email (Gmail, Outlook) and calendars;
- WhatsApp Business Platform via approved providers;
- CRMs such as HubSpot, Zoho and Salesforce;
- Google Sheets, Excel and Airtable;
- payment gateways and accounting software;
- LLM APIs from major providers, chosen for the task, cost and data requirements.
Pricing
Single-workflow automations start from $1,500. An AI chatbot or business assistant starts from $2,000. Multi-step automations with several integrations and a review interface are quoted after a short scoping call. AI model usage is billed by the provider and estimated in advance.
Data and privacy
We agree in writing which data may be sent to which AI provider, prefer providers and settings that do not use your data for model training, minimise personal data in prompts, and keep logs inside your own accounts. If your industry has specific compliance requirements, tell us during scoping.
AI automation FAQs
Will AI make mistakes?
Yes, sometimes — which is why we measure accuracy on your real examples before launch and design review steps for uncertain or high-impact cases. The goal is to remove repetitive work, not human judgement.
How much does AI usage cost each month?
It depends on volume and the model used. For most small-business workflows it is a modest monthly amount, and we estimate it before you commit. The cost is shown in your own provider account.
Can you build a WhatsApp chatbot?
Yes, through the official WhatsApp Business Platform and an approved provider. We design it with clear limits and an easy hand-off to a person.
Do we need to change our existing software?
Usually not. Most automations work around your current tools, which is often the fastest way to see a return.